All posts by Debra Yearwood

Lies

Lies

Any number of people might assume that I lie for a living. Public relations people are often asked (mistakenly) to spin bad news into good. It’s kinda like asking someone to spin straw into gold. I have yet to meet a communications person who could alter the outcome of news by using more pleasant words. No matter how good, bad or indifferent the news, you can’t change its impact by using clever language. Using rightsizing instead of downsizing doesn’t stop anyone from losing a job. Financial restraint instead of financial trouble, doesn’t give you more money. In fact, this kind of sanitization makes people want to roll their eyes and walk away.

There are occasions however when a lie can have a soothing or calming effect. When it’s easier all round to lie in order to get out of a difficult social situation. There are points in my work day when I simply don’t see any choice in the matter. Faced with a colleague who I will happily chat away thirty minutes of my day with if I answer honestly, “yes I’d love a coffee” then I may respond with a no. Or there are those times when in response to a query from a concerned co-worker I nod my assurances that her pink polka dot dress doesn’t look that bad. I cringe as I head back to my office, but have probably avoided an extended period of distraction as she tries to determine if a sweater, belt or anything makes the polka dots better or worst. These lies generally make our social interactions run smoothly.

For most of us when we are put on the spot and feel we have to make up a lie to get out of an awkward social situation, we struggle.  We scramble around looking for something to say.  We run through a series of disconnected thoughts in our head trying to come up with something to say that might be believed. It takes us time and the more time it takes the more awkward the situation becomes. Good liars or habitual liars on the other hand are very good at producing their lies on the spot.  They can quickly analyze the situation and run through plausible scenarios and ideas at top speed until they reach an effective lie.

Like most things in life the context matters.  When a good liar is getting out of an awkward social situation you may laugh over their efforts or even appreciate their finesse.  When a good liar applies their skills to undermine your work then it’s not so funny. Most of us have encountered a liar at work, the liars who lie because it makes them look good or gets them out of trouble. Someone who doesn’t think twice about claiming the work of a colleague as their own and who won’t hesitate to explain that they had no idea that a project was due that day, although they were given the deadline several times. These folks are problematic not just because what they do is inherently unfair, but they also engender a great deal of discontent among colleagues, creating any number morale challenges. If they are successful at work and are given recognition they didn’t earn, or worst still, a position of authority, they send all the wrong messages to the rest of the organization.

If you have ever encountered anyone like this in the work setting you probably want to know how you can avoid them in the future. The good news is that there are a number of tips and hints out there on how to spot a liar. The bad news is that most of them would require intensive training in micro-expressions which once accomplished may still prove useless. While micro-expressions can tell us what someone is feeling they don’t tell us why they are feeling it?  You can learn to correctly interpret fear, anger or surprise but that doesn’t mean you know why someone is feeling it. Micro-expressions are micro because they are fleeting.  They may be a result of the conversation you are having or they may be a consequence of a passing thought that is completely unrelated to the conversation.

Harvard Business School professor, Deepak Malhotra and his colleagues from the University of Wisconsin, Associate Professor Lyn M. Van Swol and doctoral candidate Michael T. Braun offer an interesting alternative.  They look at liars based on linguistic cues in their paper, Evidence for the Pinocchio Effect: Linguistic Differences Between Lies, Deception by Omissions, and Truths, published in the journal Discourse Processes.

In brief they suggest looking for these cues if you think you’ve got a liar on your hands.

Liars are chatty: Liars use more words .Van Swol called this “the Pinocchio effect.” The more they lied the more words they needed to make the lie seem real.

Liars by omission are more abrupt: Perhaps they are trying to avoid blurting out the truth, but liars by omission like to keep their answers short and to the point

Liars swear: Compared to most people, liars use more swear words. It’s as if their filter fails in this area because they are working so hard fabricating in other parts of their brain. If ever you needed a reason to stop swearing, this is a great one.

Liars speak in the third person: Maybe because their telling a story, maybe because they need some space between themselves and the lie.

Liars use complex sentences: So not only do they say more, they say it in really complicated ways.

Told any whoppers? Ever have someone tell you a blatant lie? Take credit for your work? I’d love to hear your comments.

Quick Reminder, I’m inviting stories on communications for my blog.  For more information, check out last weeks post, Everyone Loves A Good Story.

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Everyone Loves A Good Story

Everyone Loves A Good Story

When I first thought about starting a blog I had some pretty grand ideas.  I thought I’d pontificate on government relations.  Dazzle readers with my vast experience in communications and of course, my dynamic background in relations…hmmm; I got pretty bored, real fast too.

Clearly more thought was required…or less. What did I enjoy? What made me giggle, what fascinated me that was also worth sharing?  An idea came to me because of a dinner party I had. After dinner I was sitting with my friends and exchanging stories about our experiences with constituents and clients. We laughed and groaned depending on the story and generally had a wonderful time.

I love a good story. They come in all shapes and sizes, some are short little gems others are long and winding tales of intrigue. Often they are funny, but they can also make you cry.  That’s what makes communications interesting, the stories. Communications in the real world  isn’t about the smooth transfer of knowledge from point “A” to point “B”. No, what makes communications interesting is all the messy ways that it can go disastrously wrong or unimaginably right. What communications reveal more than anything is our core perspectives as human beings.  What we see, what we believe, what we know, what we do and what we intend are all rolled together. Good communications is about psychology and sociology as well as,understanding language and images. Communications, is as much science as it is art and anyone silly/brave enough to call themselves a communications professional, clearly has a sense of humour. I know I do – I laugh at myself and the world around me all the time.

As my one year anniversary as a blogger approaches (November), I’d like to celebrate by hearing from you. I’d like to invite you to share your stories in guest posts. The stories should be about communications. It doesn’t matter if things went just right or horribly wrong. All that matters is that the story struck you as one worth telling. Like the time I showed up for a birthday party late…by about a week, didn’t quite read the invitation. I look forward to hearing your stories and as always, your comments!

I will collect stories over the coming month and share them in December.

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Getting Your Focus Back – Is Closer Clearer?

Getting Your Focus Back - Comm Before The StormLast week I went out with one of our nurses as she did her rounds visiting clients in their homes.  It was a welcome change from what I had been doing, which was planning, printing, publishing,  policy, and promotional work to mention a few of the things on my list.  Don’t get me wrong, I love the tools of my trade and looking at website design, branded items, radio scripts and social media can be fun, but it has to be connected to something. For work to be meaningful it has to be purpose driven.  Getting closer to one of my clients, that nurse and consequently her clients, was a wonderful way to bring another important “p word” back to my work, perspective.

So this week I’m back in Ottawa and while I battle everything from old trade booths to persistent computer issues, my perspective has altered somewhat.  The urgency is gone. It’s hard to get heated up about a booth display or a missed meeting with a publisher when you compare it to folks who are trying to ease pain or make someone’s passing a little more comfortable. My tasks will still be waiting for me when I get up tomorrow, so I’ve got to be patient with the resources I have and understand that what gets done, gets done.

I don’t believe I’m alone in getting distracted, it’s easy for anyone to get preoccupied with the tools of their trade and forget about what they were supposed to be doing in the first place. Whether you are a writer who has been spending too much time managing social media, an artist who has been chasing exhibit space or a CEO trapped behind a desk, it can be easy to forget why you do what you do. When you remain removed from the frontline of the activity or more pointedly, when you forget your reason for being, you risk not just losing site of your objectives, but the joy of your work.

Does it feel better to get closer?

The Proximity Principle in social psychology informs us that we tend to form relationships with those in close proximity.  It remains true even in the context of social media. Most people interact online with people they already know. The proximity principle also shares another tidbit, proximity may mean that we learn that the people close to us have traits we detest, in those instances, then familiarity breeds contempt. These are not earth shattering revelations, yet they are an important feature of life that many of us lose sight of over time. I am pleased to say I know who my neighbours are, but how often is that not true? The artificial distance we can place between those close to us and ourselves can mean that we have a difficult time interpreting our reactions and relations with the people around us. It can also make us misinterpret the relevance of those people in our lives.

Do we get better by being closer?

As I have noted before in this blog, I don’t believe that working in an office makes me more productive.  I can be effective or inefficient anywhere, it’s a question of focus and motivation, but I did wonder about what that physical presence might do to us and really what were the pros and cons of proximity. What numerous studies have shown us is that their is a “social facilitation” effect. Co-workers will become more loyal to one another and are also more likely to help each other out. When people work in front of an audience or co-workers, even if their tasks are unrelated, their performance changes. They are more alert, faster and more motivated. That is, they are all of those things if they are working on familiar tasks. If they are working on something new or difficult, proximity negatively impacts adoption.  The presence of others when managing a new task can be distracting and stressful. It can increase inaccuracy and raise physical symptoms of distress.

What do the Proximity Principle, social facilitation and finding joy in work have to do with each other?

1) Getting closer to your audience/clients will reveal amazing things about your work and your focus.

  • Proximity to clients can be invigorating and bring into sharper perspective the reason why you do what you do.
  • If getting closer reveals that clients are exhausting and pull the energy from you, you may want to rethink the context in which you work or focus on the tools. In either instance, you will want to position yourself closer to where you find the joy in your work.

2) Clients are not the only ones to influence your focus. Co-workers will affect your relationship with your work.

  • Be alert to how you feel around co-workers. You may discover that what you like about your work isn’t the purpose, it’s the people. We form intense relationships with colleagues that can affect not just how we work but how we feel about our work.
  • The opposite holds true too. Your colleagues may make you less engaged. If that’s the case, a physical change in location may be all that’s missing to get your motivation back.

How do you get your focus back?  Have you ever worked in an environment where you loved the people, but disliked the job or the other way around?

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7 Tips on Finding Balance

7 Tips on Finding BalanceDo you ever feel like you’re sliding down a rabbit hole of ever increasing demands? I have, in fact I was recently feeling that way. I was juggling a number of activities and starting to wonder which would drop when instead I decided  to create a little more balance. Although I love many of the tasks I set for myself, they add up quickly and before I know it, I can start to feel as lost as Alice. A touch bewildered and overwhelmed and wondering where that Cheshire cat was. I decided that I would have to make some choices if I was going to meet my deadlines and achieve the personal goals I had set for myself. So here are some of the steps I took to get back my balance.

1) Assess: I had to take a close look at what I had to do each day and week and figure out a way to put it in order so that I wasn’t driving myself mad with activity or guilt because I wasn’t getting things done.

2) Prioritize: Next was taking a good look at what had to be done and figuring out what I could delay or cancel.  Bye-bye went my Saturday Morning Chit Chat posts (for a while any way) and slow, slow went the transformations I was doing on the house.

3) Simplify: Simplifying was looking at all the steps in the processes around me and determining if I could remove some.   I love following different blogs and providing comments, but for those blogs that post multiple times a week can be a difficult time juggle, so I decided to visit once a week and look at all the post from that week then. Less chaos and a nice treat when I get there.

For the day job, simplify meant taking the travel out of the job. Working from home means I get more done. There are less interruptions  but, I also get some of those home tasks done because I’m not spending that extra 40 minutes in the car. If you can’t work from home consider asking colleagues to give you a little alone time. Set specific hours to help you  get through some of the bigger or more complicated tasks you have at work.

4) Automate and Standardize: Next I started to look for tools that would help me to bring order to my growing flock of responsibilities. Most of those changes involved using technology to reduce the burden of activities I was carrying at work and home.  That activity is still in progress, but I have high hopes. It also means getting the electronic calendar organized so I’m not moving like a ping pong ball from activity to activity.

5) Acknowledge:  Acknowledging that many of the juggling acts I was facing were brought on by me was a big part of finding some calm. I’m not a rut kind of girl. I don’t like doing the same thing over and over again indefinitely so I am always looking for the new idea, challenge or approach, you name it, I’m on it.  I’m occasionally overwhelmed by change, but I’m rarely afraid of it.

If I’m going to take on new challenges, then I have to accept that some of the things I love won’t get done. It’s my job to ensure that the important jobs are completed and the less critical work is what slides.

6) Strategy: Whatever the solution might be, I know I need the space to think strategically about it. If I’ve taken on a series of activities or been given too many additional responsibilities, I need to get to the root of the problem and deal with it. This may mean putting aside a couple of hours to determine what’s causing the chaos and how I might address it.  It could mean taking a couple of days or weeks.  Whatever the challenge, taking the time required to resolve the situation will inevitably be more productive, cost efficient and sane than trying to manage the impossible.

7) Exercise: It’s important to note that when the time crunch started to be felt I added more, not less exercise to my schedule and I’m looking to incorporate more still. I’m not a fitness guru by anyone’s stretch of imagination, but exercise helps me to stay more alert and agile mentally and physically.

So how do you find the balance between doing what you love, loving what you do and finding time for those you love? 

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Saturday Morning Chit Chat, Mirror, Mirror, Me

Mirror Man Seattle by Jim Hamstra

I’m in the middle of a home renovations, I’m launching a new project and it’s also one of the busiest times of year for my day job. So regrettably, I won’t be able to do my regular Saturday Morning Chit Chat posts for the next few weeks. BUT, I see so many interesting things, even when I’m doing my best NOT to, that I still want to share some of what I come across.

mirrorman_02
Photographer SilverSky

This week I came across the mirror men. These amazing images are of real people, not sculptures I found them while playing on the internet. As cool as these moving sculptures are, they didn’t make me think of art as much they made me reflect (couldn’t resist) on what social creatures we are. They make me wonder how much of ourselves we put out there and how much is a reflection of what’s around us. No, I’m not have a deep negative thought. I am actually just thinking that so much of what I see and know is a reflection of what the people around me see and know.  It’s kind of wonderful being connected in that way.  It’s also kind of exciting because I don’t just know the people who live in the cities and towns I’m in or around. I know some amazing and clever people who live miles and miles from me, in other countries and continents. They have completely different and informative perspectives on the world and they feed me knowledge that makes me see my world in a completely different way.

Do you have any people who reflect the world at you in a different way?  Seen anything cool, outrageous, clever or amazingly dumb while exploring the internet? Please, share it here.

To see more on these mirror men , you can visit the blogs where I found them below.

Jim Hamstra 1: http://jimhamstra.blogspot.ca/2011/08/mirror-man-seattle.html

Adriana de Barros 2:http://illusion.scene360.com/art/8454/the-mysterious-mirror-man-appears-in-l-a/

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Saturday Morning Chit Chat, Living Life With Flares

This image from June 20, 2013, at 11:15 p.m. EDT shows the bright light of a solar flare on the left side of the sun and an eruption of solar material shooting through the sun's atmosphere, called a prominence eruption.Do you remember all the stories that were prompted by solar flares back in the 70s? They were excellent, it was like the universe was sending us an amazing signal and it had the potential to change everything. Our watches would stop, our electricity would disappear and the world as we knew it would cease to be.  We would have a violence free apocalyptic moment and it would come out of the sky.

The visuals were spectacular, great orange geysers of gas exploding out from the sun. Giant oceans were boiling in the sky and sending spouts of change into our world. Nature was giving us a light show we would never forget. We quickly followed her lead and created stories great and not so great about life with flares. “Where Have All The People Gone”, released in 1974 told a dark and eerie tale of the disappearance of most of the Earth’s inhabitants as a result of those mysterious flares. From “Ringworld” to “Star Wars” we saw science fiction re-establish itself as a leading genre. The flares sparked our imagination.

One of my favorite movies about flares wasn’t actually made until 2000 and it’s called, “Frequency”. The film has a father and son talking to each other through time on an old radio because of the flares. I won’t get into the story, but it was fun. Mystery, magic, murder and mayhem, doesn’t get much better than that if you’re into science fiction.

So why am I telling you about flares? I was having a bit of a flare up myself reading some astoundingly irresponsible headlines that were reassuring the public that climate change was all a big misunderstanding and the Earth was actually cooling, when I decided I needed to do something to put myself in a better mood and went in search of science stories. I came across a treasure chest of hysterical flare stories that were centred around a prediction that some time in September 2013 we could see catastrophic destruction on Earth because of solar flares.  There were YouTube videos and articles about how flares were going to destroy satellite dishes and cause huge amounts of damage as they took out essential communications, potentially cutting off whole communities.  The American government was quietly ordering food to put in storage…I could go on.

I started laughing, it was like getting a chance to go back to childhood and see the solar stories from an adult’s perspective. I looked at NASA’s recent solar flare images and was enthralled with flares all over again. We live in an amazing world. It’s easy to get distracted and forget to take a look around and appreciate all the wonder, even the silly stories.

What about you? What does mother nature do that leaves you spellbound or captures your imagination?

Image: This image from June 20, 2013, at 11:15 p.m. EDT shows the bright light of a solar flare on the left side of the sun and an eruption of solar material shooting through the sun’s atmosphere, called a prominence eruption. Shortly thereafter, this same region of the sun sent a coronal mass ejection out into space. Credit: NASA/SDO

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Label Blindness – When You Become Trapped By Your Title

Have you ever worked with someone and thought, that guy is brilliant, I wonder where he’ll end up? Only to find out later that the person has been sitting in the same low-level position for years. Have you ever found yourself struggling for recognition and getting no response or acknowledgement of your efforts?  It never fails to amaze me when talent goes to waste, so I rarely stay quiet when I see it in play. I have argued with a boss to give one of my reports a raise because they were working well above their pay grade, while poorer performers were making more money. I have suggested to others that they would lose talent if they didn’t do something to acknowledge the contributions of loyal employees.

Sometimes circumstances mean that there simply isn’t a tangible way to thank staff members, either there’s no money, no way to give a promotion or change their title and so while they are verbally thanked, they get no other compensation for their efforts.

Then there are those occasions when a special kind of blindness happens that makes bosses, colleagues and even school systems unable to see a true performance or recognize intelligence. Scott Barry Kaufman speaks about this challenge in his book Ungifted. In it, he explores some of the challenges we face when we place labels on people.   What those labels do to our ability to assess intelligence and performance and how we can stifle ourselves by not looking past the label. Labels are handy and they help us to navigate, but they can also blind us to potential and deafen us to cries for help.

Barry challenges traditional intelligence assessment tools and looks at an array of other indicators that emphasize the importance of adaptation to task demands as the essence of intelligent functioning. More importantly for this discussion, he looks at personal goals and passion.  These can have a tremendous influence on performance.

When I argued with that old boss to recognize the contribution of a colleague his initial response was, she’s an assistant, she can’t make the same money as an executive assistant.  When I asked him to break down the responsibilities of the two titles and demonstrated that not only was my assistant performing similar tasks as an executive assistant, but in fact was performing beyond them he eventually had to relent and give her a raise, but he was reluctant.  She was by far more engaged, she enjoyed her work, she was not phased by the more mundane aspects of the job because they were part of the bigger challenge. The same could not be said about her colleagues.  In fact, the very behaviours that marked her as superior were spurned by her colleagues as “beneath them”. She easily our performed them. But her title made everyone blind to what the collective impact of her work was. So while titles seem like the least of the things you should worry about, they can have a profound and stifling effect on your career progress.

When labels become the predominant way you assess employee value it is not only limiting for the employee but can be devastating for an organization.  To put it bluntly, it’s a morale killer.  It sends a message to employees that they need not try if they don’t have the right title. It also gags those with the title who need help. Just as we can develop biases that make it impossible for us to see capacity.  We can also create unrealistic expectations because someone has a title, degree or another label. When that person needs additional support, they can feel pressured not to ask for it because expectations are so high.

The real challenge with using titles to define how we see people is that they make it impossible for us to actually see the person.  A label reflects a time and place, a specific set of circumstances and their outcome.  Labels rarely capture the essence of a person, their will, creativity or drive.  When I’m passionate about something and fully engaged, I show a dedication and focus that bears little to no resemblance to me when I’m uninterested or unimpressed.

There are a couple of things that you can do to avoid label blindness.

As an employee:

  • Learn to speak up for yourself. There are no magic job fairies.  It’s up to the employees to ask for that raise, promotion or recognition.
  • Build the ask into regular negotiations.  Set clear goals for yourself with your boss and when you meet them, ask for recognition in a form that suits you. It may seem like a hard thing to do, but it gets easier with time.
  • If despite your best efforts you’re still not recognized for your contribution then you have a few choices.  Accept it, be persistent or move on to another job.  Waiting too long rarely pays for itself and can lead to frustration, disappointment and disengagement.

As an employer or supervisor:

  • Remember that you hire the whole person not just the skills needed for the job that is currently open.
  • Employee resumes should be reviewed on an annual basis but more importantly, a fair and mutually established performance review with metrics should be used as well.  Consider compensation.  What can you do to acknowledge good performance?
  • If they are performing above their grade at your request, you need to acknowledge that work in some way or you will pay the high cost of turnover.

Have you ever had label blindness or been affected by it? What solutions do you find useful?

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Saturday Morning Chit Chat, Not Cultured Enough For Cultured Meat

English: A meat mincer. Español: Un picador de...
(Photo credit: Wikipedia)

What do you do when your normally open mind, shuts down and goes on a break? I was listening to the radio when a story came on about in-vitro meat, also known as shmeat, cultured meat, hydroponic meat, cruelty-free meat, vat-grown meat, victimless meat and test-tube meat. The basic idea is that scientists or tissue engineers can grow edible meat in a lab from tissue samples.

It doesn’t take much imagination to see the implications. Suddenly all the concerns we have about how animals are treated could be addressed.  You could engineer meat without all of the normal chemicals and antibiotics.  It would benefit the planet in numerous ways.

So why am I grossed out?  Why does that sound like the least appetizing option I’ve ever been presented with? My attitude is pretty ridiculous…right?  I’d rather kill an animal than eat cultured meat? Was I a barbarian? In order to address the  sad realization that I had some questionable biases, I resigned myself to giving the idea more thought.  It was right around then that I came across a blog that suggested that not only was cultured meat a good idea, but if we developed it from human tissue it would be completely victimless. We could hardly claim animals gave consent to using their tissue but we could get informed consent from humans.  Essentially, it was a completely self-sufficient answer. It was the way of the future.  It was a mature, efficient, planet friendly solution to our desire to eat meat.

commstorm.comSo why does someone jokingly speculating that it would be the beginning of the zombie epidemic make strange, “call me a conspiracy theorist”, sense to me? What if that grown tissue didn’t stop growing?  What if we ate it and that flesh remained “alive” in us? What if it started to take over? I’m a pretty open minded person, honest, but this one just gives me the hives.  My husband has teased me about my Luddite attitude, but all I keep thinking is, “What!? Human meat! Eeeeeeeew, uh uh, no way, I am NOT eating Soylent Green!!!”

I can hear the waiter saying…”Would madame care for a little Caesar with her salad or will a grilled Frank be preferable? How about  a little Bertrand wrapped you?”

I think it’s time for me to consider vegetarianism.  It’s healthier, it’s delicious and I can go back to thinking I’m an open minded person because clearly, I’m not cultured enough for cultured meat.

So what about you?  Would you like to try some shmeat?

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Six Tips for Managing Difficult Conversations

difficult conversationsGetting started is the hardest part.  It’s getting past that awkward pause before you begin or worse still, explaining why you want to talk. Part of the challenge is that often by asking for the conversation, you end up having the conversation before you’re really ready. That’s something to avoid. No good comes from having the conversation when you’re not prepared. Of course, you could always hijack the other person into a discussion they didn’t anticipate. If that seems unfair, it’s because it is. You are also likely to end up in a defensive and angry discussion when resolving, revealing or relieving the issue  should be your first priority.

Some phrases to consider:

  • I’d like to talk to you about – but first I’d like your point of view.
  • I need your help with something. Can we talk about it soon?
  • I have something to discuss with you that I think will help us work together more effectively.
  • I think we have different perceptions about __ and I’d like to hear your thinking on it.

Pick your location wisely. Where a difficult conversation happens is often as important as how the conversation happens. It will hardly make the process easier for you if the setting is full of distractions. So start by ensuring that you are prepared to speak and that the setting is conducive to clear communication. In an office scenario I ask people out for coffee to avoid any possibility of being overheard. Being the centre of office gossip is only interesting on TV. I’ve sent someone away from their desk because their boss was having a discussion about them within their hearing. I then told the person having the discussion that others, including the subject of their discussion, could hear them and could they keep it down or move. I don’t think much of private discussions held in public.

There are always two people in a discussion. Remember that any discussion is a two-way activity. Although what you have to say may be weighing on your mind, you won’t know what is on the mind of the other person unless you give them room to speak.  Open the floor; ask them what they think about what was said and if they can think of a way for you both to resolve the issue. You may have a great idea, but they may have a better one.

Don’t spend too much time in a negative discussion. Give yourself time to talk but don’t give yourself too much time. What can be accomplished in 30 minutes can be undone in 60. Set another time to meet if you can’t get it all out.  This will give you a chance to cool down, consider the discussion and contemplate new solutions based on what you learned.

Get clarity and acknowledge emotions. One of the most effective ways of breaking down the negative rhetoric that comes from difficult conversations is repeating back to the person what you think you heard them say. A few years back, a colleague of mine was quite angry.  An important document had gotten mixed up with less important pieces and subsequently redirected to our correspondence unit. I answered the phone and was met with yelling. She was shouting at me about how important the document was and how time sensitive and how much trouble it had caused when it went missing, and then repeating.  In the middle of the second go around I said, “I know it was important and urgent, that’s why I sent it to you right away. Are you angry at me because a paper clip from another document in the envelope snagged it and so you mistakenly sent it to correspondence?”

There was a pause as she considered, then a very quiet, ‘“Yes.”

“Would you like me to staple documents in the future?” I asked. Again a pause, then a very calm “yes” followed.  The conversation ended shortly after that. Given our respective positions, the conversation made no sense, being angry, even less, but sometimes anxiety gets the best of you and before you know it, you’re having a difficult conversation.

If you’re thinking that I am naturally a calm person, you would be wrong. The only reason I wasn’t yelling back was because I have interpersonal communications training. What the exchange taught me was that the tactics work.  All my yelling would have done was escalate things and waste time in a pointless finger pointing activity. By keeping my tone even and paraphrasing what I heard, the discussion slowed and stopped.

There is power in being wrong. Perhaps one of the most difficult things about difficult conversations is acknowledging when you are wrong. We all take pride in our opinions and I think most people strive to do the right thing. So when you find yourself in a situation where you are wrong, it can be very challenging to acknowledge and to respond appropriately. The thing is, when you acknowledge you are wrong it can be such a powerful action, particularly as a leader. When you acknowledge you are wrong, it tells people who report to you that they can own up to mistakes too.  It tells colleagues that they can trust you to be fair and it tells bosses that if you don’t back down from an issue, it isn’t because of pride.

On a final note, don’t forget your body is in the conversation with you.  Make sure you are not sending one message with your body and another with your mouth – no arms folded across your chest.

Have you ever had to have a difficult conversation?  How did you handle it? There are many, many tips for managing difficult conversations, what are some of your best practices for dealing with tough discussions?

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Saturday Morning Chit Chat, Just A Minute…A Word On Procrastination

procrastinationSometimes you just need to celebrate the things that you are good at doing. It’s not really a self-indulgent romp or even an arrogant foray into self-centredness.  No, it’s really an honest and open acknowledgement of strength, a graceful nod to something you do well. I’m going to spend a small amount of time looking at a subject that I occasionally excel in, but also I want to acknowledge a few true masters of the art.  I want to look at the art of procrastination.

Who doesn’t love to indulge in the occasional moment of procrastination? At it’s core, procrastination is about taking your time, delaying the inevitable or avoiding it all together, if you are very clever.  Who doesn’t think the slow food movement is a great idea?  Aren’t we always being told to slow down and smell the coffee? Doing less has got to be a stress buster. Don’t we all want to take a deep breath and then do absolutely nothing? Who doesn’t enjoy a good tangent?

 “Never put off till tomorrow what may be done day after tomorrow just as well.”

Mark Twain

If you are really good at it, and I have aspired to master status on occasion, you can procrastinate for years.  It seems like a challenging feat I know, but with enough…drive (??) you too can delay doing all the things that are boring, tedious, of questionable value and dubious moral fibre. With time, focus and dedication, anyone can become a master procrastinator. In fact, you may have attained the status without knowing it. Are you frustrated by “early bird” specials? Are you usually politely late for dinner parties?

In fairness, I should point out that procrastination is in my genes. My family comes from Barbados and if you’ve ever been to the islands, you know that West Indians simply can’t be rushed. I was going to concert in Barbados with a cousin of mine a few years ago. It started at seven that night and that’s around the time he arrived home, then he took a shower and got changed. Then we had a drink. On our way to the concert, about nine, we saw a friend and stopped to chat. In the middle of the road, in our cars. We arrived at the concert around ten. The band hadn’t started playing yet.

“Bajan time real special, ya, it made for you and me,                                          and it ain’t got one damn thing to do with punctuality.”

Jeanette Layne-Clarke

Now some may scoff at the thought.  Who, they say with some contempt, would ever want to be a procrastinator? What good could ever come of it? Well, tell that to Richard Sheridan, a playwright and politician, who finished writing the final act of his play, The School for Scandal, while it was being performed. Can you imagine what the actors on stage were doing while waiting for their lines?  I hope they were good procrastinators.  Then there is Leonardo da Vinci, great art takes time, but 16 years to finish the Mona Lisa? It’s not that big. If he’s not a procrastinator, I don’t understand the meaning of the word. There are more of course, but I’ll have to share them with you later.

By the way, I was going to post this article last March during procrastination week, yes, that’s real, but…well, you know. If you’re looking for ways to be useful during your procrastination attempts, then wander over to Patricia Weber’s Blog, she has an excellent post called, “What is Productive Procrastination?”

If you’d enjoy a few minutes more of avoidance, then please listen to the following poem written by Jeanette Layne-Clarke  and read by Alfred Pragnell. It’s very funny and captures the spirit of how Bajan’s view time perfectly. The poem starts at the two minute mark.

http://www.youtube.com/watch?v=WwYrEgvjdn8?t=117s

I hope you enjoyed a good moment of avoidance while reading this post.  Has procrastination ever gotten you in trouble? Have you ever procrastinated and it ended up being one of the best things you could have done?

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